Payments ledger & balance
The payments side tracks money flowing to the crew. Each entry has a type, and the contract balance is worked out live from your acts and payments.
Payment types
| Type | What it does |
|---|---|
| Advance | Money paid up front, before work is acted. |
| Progress | An interim payment against work done. |
| Retention release | Pays out retention you had been holding back. |
| Final | The closing payment on the contract. |
| Back-charge | Deducted from what you owe — e.g. rework or damage charged back to the crew. |
| Correction | A signed adjustment, up or down, for anything else. |
How the balance is derived
The workspace shows four figures, all computed on the fly — nothing to reconcile by hand.
- Earned — the NET total of every approved act.
- Retention — retention held on approved acts, less any retention already released.
- Paid — advances, progress, final and retention-release payments added up.
- Owed — earned minus paid, minus back-charges, plus corrections.
Payable now is what you can safely release today: the amount owed less the retention still being withheld, never below zero.